Create a memorized payee

Memorized payees allow you to save transaction details—such as payee name, category, amount, memo, and more—for future use. This feature streamlines data entry and ensures consistency across your financial records.

Why use memorized payees?

Using memorized payees helps you:

• Avoid retyping the same information

• Maintain consistent categories and memos

• Accelerate data entry with QuickFill

• Automatically assign categories based on amount or account

• Dynamically rename payees based on rule conditions

To enable automatic memorization of payees, go to Edit > Preferences > Data entry and QuickFill, and select Automatically memorize new payees.

Create a payee manually

1. Go to Tools > Memorized Payee List.

2. Click New Payee.

3. Fill in the following fields:

   • Payee name (required)

   • Optional: address, transaction type, category or split, tag, memo, amount

   • Optional: select Mark as cleared

4. To set up rules (optional), choose one or more of the following:

   • Set amount-based rule to apply details based on a specific amount or range

   • Set account-based rule to apply details when the transaction comes from a specific account

   • Change payee name to update how the payee appears when rule conditions are met

5. Use the checkboxes at the bottom if needed:

   • Never auto-categorize

   • Lock and leave unchanged

   • Show in Calendar Memorized Payee List

6. Click OK to save the payee and any rules.

You don’t have to fill out every field. Use Lock to keep Quicken from filling in or changing blank fields later.

Examples

Same vendor, different uses by amount

If you frequently purchase different services from the same merchant, you can use an amount rule to categorize them automatically.

Example:

• Payee: Apple

• Amount: $29.99

• Category: Subscriptions

• Rename to: Apple One Subscription

Same vendor, different purposes by account

If you use one card for personal expenses and another for business, an account rule helps you keep the categories separate.

Example:

• Payee: Costco, Account: Amex Card → Category: Gas & Fuel

• Payee: Costco, Account: Chase Visa → Category: Groceries

Any payee, consistent one-off amount

If you often see the same charge amount for a recurring activity but the payee varies, you can use a generic payee with a specific amount.

Example:

• Payee: Any

• Amount: $74.49

• Category: Activity Fee

• Rename to: Event Income

This helps group similar transactions under a consistent name and category—even if the payee differs.