Create a memorized payee

You can create memorized payees manually to save time and standardize how transactions are entered. Quicken remembers the details—like payee name, category, amount, memo, and more—and reuses them the next time you enter or download a matching transaction. You can also add rules based on the amount or account to help Quicken categorize and rename transactions automatically.

Why use memorized payees?

Memorized payees help you:

• Avoid retyping the same information

• Keep categories and memos consistent

• Use QuickFill to speed up entry

• Automatically assign categories based on amount or account

• Change how the payee appears based on rule conditions

If you want Quicken to memorize payees as you go, check your settings under Edit > Preferences > Data entry and QuickFill.

Create a payee manually

1. Select Tools > Memorized Payee List.

2. Select New Payee.

3. Fill in the fields:

   • Payee name (required)

   • Optional: address, transaction type, category or split, tag, memo, and amount

   • Optional: mark the payee as cleared

4. To set up rules (optional), choose one or more of the following:

   • Set amount-based rule to apply details based on a specific amount or range

   • Set account-based rule to apply details when the transaction comes from a specific account

   • Change payee name to update how the payee appears when rule conditions are met

5. Use the checkboxes at the bottom if needed:

   • Never auto-categorize

   • Lock and leave unchanged

   • Show in Calendar Memorized Payee List

6. Select OK to save the payee and any rules.

You don’t have to fill out every field. Use Lock to keep Quicken from filling in or changing blank fields later.

Examples

• Same vendor, different uses by amount
  If you often buy different types of services from the same merchant, you can use an amount rule to categorize them automatically.
  For example:
  Payee: Apple, Amount = $29.99 → Category: Subscriptions, Rename to: Apple One Subscription
  Use this when you want all $29.99 charges from Apple to be labeled as a subscription, while other Apple purchases are categorized differently.

• Same vendor, different purposes by account
  If you use one card for personal expenses and another for business, an account rule helps you keep the categories separate.
  For example:
  Payee: Costco, Account = Amex Card → Category: Gas & Fuel
  Payee: Costco, Account = Chase Visa → Category: Groceries
  Use this to track different types of expenses at the same store depending on which account was used.

• Any payee, consistent one-off amount
  If you often see the same charge amount for a recurring activity but the payee varies, you can create a rule with a generic payee and a specific amount.
  For example:
  Payee: Any, Amount = $74.49 → Category: Activity Fee, Rename to: Event Income
  This helps group similar transactions under a consistent name and category—even if the payee differs