Working with memorized payees in Quicken

Memorized payees help you enter transactions more quickly by recalling details from previous entries. Quicken stores information such as the payee name, amount, category, tag, and memo. When you enter a transaction for the same payee, these fields are automatically filled in.

You can manage memorized payees by selecting Tools > Memorized Payee List. Quicken allows you to add payees manually or have them added automatically as you enter transactions.

What can I do with memorized payees?

Memorized payees offer several benefits:

• Auto-fill transaction details: Quicken recalls past information to complete new entries.

• Maintain consistent categories and memos: Ensures uniformity across similar transactions.

• Standardize payee names: Use renaming rules to keep payee names consistent.

• Simplify split transactions: Save complex splits for reuse.

• Generate payee-specific reports: Analyze spending patterns for individual payees.

• Apply rules based on amount or account: Categorize transactions automatically.

• Rename payees dynamically: Change payee names based on transaction details.

• Clean up unused payees: Identify and remove payees you haven’t used recently to keep your list manageable.

How amount and account rules work

Quicken allows you to define rules that automatically assign categories, memos, tags, or rename payees based on:

• Transaction amount

• Account used

• Combination of amount and account

Examples

These rules apply to downloaded transactions and are optional enhancements to memorized payees.

Frequently asked questions

How do I use a memorized payee?

When you enter a transaction for a payee, Quicken saves the details. The next time you type the same payee name, Quicken fills in the stored information. You can modify these details as needed.

How do I memorize and use a split transaction with percentages?

You can create a memorized payee with a split transaction that divides expenses across categories using fixed amounts or percentages. Each time you use that payee, the splits are applied automatically.

How do I prevent the amount from changing when I recall a transaction?

To keep the original amount, lock the memorized payee entry. Select Tools > Memorized Payee List, choose the payee, and check the Lock option.

How do I delete a memorized payee?

Select Tools > Memorized Payee List, choose the payee you want to delete, and click Delete.

How do I create a memorized payee?

You can add a payee manually:

1. Select Tools > Memorized Payee List.

2. Click New Payee.

3. Enter the payee information.

4. Click OK.

Alternatively, Quicken can add payees automatically as you enter transactions. To enable this, go to Edit > Preferences > Data entry and QuickFill, and check Automatically memorize new payees.

How do I standardize payee names with renaming rules?

Use renaming rules to ensure downloaded transactions match your memorized payees. Go to Edit > Preferences > Renaming Rules to define and manage these rules. For conditional renaming based on amount or account, use memorized payee rules instead.

How do I create a spending report for a memorized payee?

In the Memorized Payee List, select the payee and click the Report icon to generate a spending report for that payee.

How do I clean up unused payees?

You can now quickly remove payees that haven’t been used recently. At the top of the Memorized Payee List, you’ll see a message showing how many memorized payees haven't been used in the last 12 months.

To review and clean up unused payees

1. Choose Tools > Memorized Payee List.

2. At the top right of the window, find the message that says something like “x memorized payees unused in last 12 months”.

3. Click Review & Clean up.

4. In the cleanup view that appears, review the list of unused payees.

5. Select any payees you want to remove, then confirm the deletion.

This tool helps keep your list clean and makes QuickFill suggestions more relevant.