Edit a memorized payee

You can edit a memorized payee to update transaction details, add or remove rules, or lock values you want to keep unchanged. This helps you control how Quicken fills in fields for both new and downloaded transactions.

Open the Memorized Payee List

1. Go to Tools > Memorized Payee List.

2. Select the payee you want to change.

3. Click Edit.

Update payee details

In the edit window, you can change:

• Payee name

• Category, tag, or memo

• Transaction type

• Address or amount

• Cleared status

• Lock status to prevent changes to blank or prefilled fields

Add or modify rule conditions (optional)

You can apply conditions that automatically assign details to transactions based on the amount, account, or both.

Amount-based rules

Set conditions to apply specific details when a transaction matches an amount or range.

Examples:

• Amount = $29.99 → Category: Subscriptions

• Amount < $10.99 → Category: Gaming

• Amount between $20 and $40 → Category: Groceries

Account-based rules

Apply different details depending on which account the transaction comes from.

Examples:

• Account = Amex Card → Category: Gas & Fuel

• Account = Chase Visa → Category: Groceries

Amount + account rules

You can combine amount and account conditions for more precision.

Example:

• Amount = $29.99, Account = Citi Card → Category: Streaming Services

Note: When you create or edit a memorized payee, you can now apply the rule to past transactions and review the changes before they're made.

Rename payee based on rule conditions

You can set rules that change the payee name in your register depending on the amount or account.

Examples:

• Payee: Pharmacy, Amount > $100 → Rename to: Safeway Pharmacy

• Payee: Apple, Amount = $29.99 → Rename to: Apple One Subscription

This renaming only affects how the transaction appears in your register; it does not create a new renaming rule.

Note: To create a global rename rule that applies to all downloaded transactions from a specific payee, go to Edit > Preferences > Renaming Rules. This is different from conditional renaming, which only applies when specific amount or account conditions are met.

Apply rules to existing transactions

If the memorized payee was used in past transactions, Quicken may ask whether you want to apply the updated rule to existing entries. You can review the transactions before confirming the change.

Use Lock to prevent changes

To stop Quicken from changing a memorized payee’s fields, check Lock and leave unchanged. This keeps any blank fields untouched and preserves manually entered information.

Note: If more than one rule matches a transaction, Quicken follows a priority order: account-based rules are applied first, followed by amount-based rules, then general rules. If multiple rules have the same priority, the most recently used rule is applied.

Example: If you have a rule for Amazon + Amex that sets the category to Home Improvements, and another for Amazon + amount over $200 that sets the category to Electronics, a $250 Amazon purchase on your Amex card will use the Home Improvements rule.