Edit a memorized payee

You can update a memorized payee at any time to change the saved details or add rule conditions. Quicken lets you edit not just the payee name, category, and amount, but also apply rules based on the account or amount and rename the payee dynamically when conditions are met.

Edit a memorized payee

1. Select Tools > Memorized Payee List.

2. Select the payee you want to change.

3. Click Edit.

4. Update any of the fields:

   • Payee name, transaction type, category or split, tag, memo, amount

   • Check Mark as cleared to automatically mark future transactions with a cleared status

5. To add conditions, choose one or more of the following:

   • Set amount-based rule to apply a category, tag, memo, or payee name when the transaction matches a specific dollar value or range

   • Set account-based rule to apply these details based on which account the transaction belongs to

   • Change payee name to display a different payee when rule conditions are met

6. Click Renaming Rules if you want to define a global rename for downloaded payees. This is different from conditional renaming, which applies only when rule conditions match.

7. Click OK to save your changes.

You can choose whether to apply these rules to future transactions only or also apply them to past transactions that match your conditions.

Examples

• You want to fix how a specific charge is categorized
  You notice that Apple charges for your music subscription are being categorized as Electronics. You edit the memorized payee for Apple and add an amount-based rule: Amount = $29.99 → Category: Subscriptions, Rename to: Apple One Subscription

• You want to separate personal and business expenses
  You use your Amex card for fuel and your Visa card for groceries—both at Costco. Edit the memorized payee for Costco and add two account-based rules: Account = Amex → Category: Gas & Fuel
  Account = Visa → Category: Groceries

• You want to clean up how a payee appears in reports
  A recurring school fee always shows up with inconsistent payee names depending on how it's billed. You edit the memorized payee and create a rule for a specific amount: Amount = $74.49 → Category: Activity Fee, Rename to: Event Income
  This standardizes your records and makes reports easier to read.

• You want to prevent Quicken from updating a memorized payee
  You manually adjusted the memo and category for a one-time payment and don’t want Quicken to change the memorized version. Edit the payee and check Lock and leave unchanged.