If you use Merchant Account Services to receive customer payments by credit card, add a cash account to record the money you receive each day. This helps you track incoming payments immediately—even before your bank deposit clears.
Why use a separate cash account?
Credit card payments often take several days to reach your bank. By adding a separate cash account in Quicken, you can:
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Record payments as soon as they’re received.
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Match later bank deposits to the original transaction.
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Keep customer income and bank activity in sync.
Add a new account
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Select the + icon at the top of the Account Bar.
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Choose the Other Assets & Liabilities tab.
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Select Cash on hand.
Enter account details
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In the Account Name field, enter a name such as Undeposited Funds or Merchant Account.
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Select Business transactions as the account type.
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Select Next.
Enter starting balance
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In the Ending date field, enter today’s date (or the date you want to start tracking).
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In the Ending balance field, enter the current amount on hand, if any.
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If you’re starting fresh, enter 0.
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Select Next, then select Finish.
The account is now listed under your business accounts and can be used to record daily payments.
Optional: Add another account
To continue adding accounts, select Add Another Account when finished. Otherwise, select Finish.