Add a cash account for Merchant Account Services

If you use Merchant Account Services to receive customer payments by credit card, add a cash account to record the money you receive each day. This helps you track incoming payments immediately—even before your bank deposit clears.

Why use a separate cash account?

Credit card payments often take several days to reach your bank. By adding a separate cash account in Quicken, you can:

• Record payments as soon as they’re received.

• Match later bank deposits to the original transaction.

• Keep customer income and bank activity in sync.

Add a new account

1. Select the + icon at the top of the Account Bar.

2. Choose the Other Assets & Liabilities tab.

3. Select Cash on hand.

Enter account details

1. In the Account Name field, enter a name such as Undeposited Funds or Merchant Account.

2. Select Business transactions as the account type.

3. Select Next.

Enter starting balance

1. In the Ending date field, enter today’s date (or the date you want to start tracking).

2. In the Ending balance field, enter the current amount on hand, if any.

   • If you’re starting fresh, enter 0.

3. Select Next, then select Finish.

The account is now listed under your business accounts and can be used to record daily payments.

Optional: Add another account

To continue adding accounts, select Add Another Account when finished. Otherwise, select Finish.