Depending on several factors (such as whether or not you've enabled online account access or use scheduled bills/deposits or postdated checks), your account register can show up to three different balances:
Type
What it means
Ending balance
The ending balance is the balance of all transactions entered in the account register, including future-dated transactions such as postdated checks and online payments that have been sent but not yet processed.
Online balance
The balance of your account according to your financial institution, as of your last online update.
This amount will be different than the Ending balance in Quicken if:
You have manually entered transactions in your Quicken register that have not yet been cleared by your financial institution.
Your financial institution has pending transactions listed for your account. This is because pending transactions are ignored by Quicken until they are cleared by your financial institution.
Projected Balance
The projected balance is the balance of all transactions entered in the account register, including future-dated transactions such as post-dated checks and online payments that have been sent but not yet processed. This includes pending transactions if your financial institution provides that information.
Switching the balance type in the Account Bar
You can use the three-dot menu to switch between balance types. Select the three-dot menu at the top of the Account Bar and choose the balance type you want from the menu.
Adjusting the Online Balance if you use Pending Transactions
For connected accounts, the online balance does not typically include pending transactions because the bank does not include them in the Online Balance. For example, if you currently have $5,000 in your account and there is a pending transaction for $4,000, your Online Balance should be $5,000 (not $1,000). If your balance includes pending transactions, you can adjust it to prevent this from happening.
Select the Info icon next to Online Balance at the bottom of the register for an individual account (not All Transactions).
Select Exclude pending.
Select Save.
On the Adjust Online Balance screen, select Update.
More information about your register
Are you having issues with your register or accounts?
The Quicken register records all your financial transactions, much like a traditional checkbook register. It includes checks, deposits, and electronic transactions, which you can enter manually or download from your bank.
Purpose and Functionality
The register helps keep track of all financial activity in an account, showing transactions by date, who the payment was for (payee), what it was for (category), and the amount. This makes it easier to manage your finances and see where your money is going.
Benefits of Using the Register
Using the Quicken register helps ensure that all your transactions are recorded, reducing errors and providing a dependable record for managing your money. It also makes it easy to update and reconcile your accounts with your bank's records, keeping everything consistent.
The Quicken register is vital for managing your finances effectively, giving you the tools to track, analyze, and control your spending and savings.
Elements of the Quicken Register
The Quicken register provides a detailed record of all transactions associated with your financial account. Below are the default columns.
Flags
: You can mark transactions with flags for easy identification or to highlight them for further action. Flags serve as visual cues to quickly locate specific entries.
Date: This column records the date of each transaction, organizing the entries chronologically and aiding in tracking when transactions occurred.
Check Number (Check #): If the transaction involves a check, this field records its number. Tracking check numbers is crucial for managing payments and reconciling the register with your bank statements.
Payee: The payee column shows the name of the individual or entity involved in the transaction, helping you to identify where payments went or who made a deposit.
Memo: This field allows for adding optional notes or details about the transaction, useful for providing additional context like the purpose of a payment or the details of a receipt.
Category: Transactions are classified into categories such as entertainment, home, or shopping. Categorizing helps in budgeting and financial analysis by showing how money is spent or accumulated.
Tag: Similar to categories, tags offer another layer of sorting and organizing transactions. Tags can be used for more granular management of your financial records, such as tracking project expenses or personal versus business expenditures.
Attachments
: You can attach documents related to the transaction, such as receipts, invoices, or warranties. Attachments help keep all relevant financial documentation linked directly to the corresponding entries.
Payment: This column shows the amount of money paid out in a transaction.
Clr (Cleared): This status indicator shows whether the transaction has been cleared or reconciled with the bank, helping to ensure the register matches your actual bank transactions.
Deposit: This column reflects the amount of money received in a transaction.
Amount: This combines the values of payments and deposits to show the total amount involved in the transaction, providing a straightforward view of the financial impact.
Balance: After each transaction, this column updates to show the current total in the account. It provides a running balance that reflects your account's financial status after each recorded entry.
Change the columns that display in the register
Display the register that you want to change.
At the top of the register scrollbar, click the icon.
Select the columns that you want to display in the register.
Notes
This feature is available in non-investment registers only.
Each non-investment register can have its own column settings.
The columns available to choose from change based on account type, and one- or two-line display status.
Additional columns you can add to your register include:
Expensed: Tracks whether a transaction has been expensed in reports.
Notes: Provides a space for additional notes that do not fit in the memo field.
Taxed Line Item: Indicates if a transaction line item is subject to taxes.
Tax-related: Marks transactions as related to tax matters, aiding in tax preparation and reporting.
By adjusting these settings, you can tailor the register to better manage and analyze your financial information.
Why am I seeing this page / window?
This help page is often the first help page people see because it is associated with the register, our most commonly used feature. You can access help from any screen in Quicken by pressing the F1 key or by clicking on one of our circular question mark icons . People sometimes do this by accident and are surprised to find themselves on this page.
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