Entering transactions

You can enter transactions manually, schedule upcoming bills and income, and keep your register accurate when downloaded transactions match what you already entered.

In this topic

This topic walks through common transaction tasks in the register and when you’d use each one.

• Enter a manual transaction

• Create and manage scheduled transactions (bill and income reminders)

• Review and manage matches between scheduled and downloaded transactions

Manual transactions

Manual transactions are useful when you want your register up to date before downloads clear, or when you want to track items your bank won’t download. Downloaded and manually entered transactions together help you track your real account balance.

Enter a new manual transaction

Use these steps to add a one-time transaction directly in an account register.

1. Select an account in the sidebar.

2. Click New in the register toolbar (or press ⌘N).

3. Enter information in as many fields as you want to track. Recommended fields include:

   • Date (required). The date the transaction occurred.

   • Payee or Merchant. For example, “ABC Food,” “Mike the Gardener,” or your employer (for paychecks).

   • Category. Most features and reports use categories. Downloaded transactions are auto-categorized, but you can change the category at any time. The app remembers your preference the next time you download.

Example: You buy groceries with cash and want it reflected immediately, so you enter a manual transaction with today’s Date, the store as the Payee, and Groceries as the Category.

Show or hide register columns

You can change which columns appear in the register so you can enter the fields you care about.

1. Click Columns in the register toolbar.

2. Select the columns to show or hide.

Example: If you prefer separate in/out fields, you hide Amount and show Payment and Deposit.

Edit more transaction details

You can expand a transaction row to edit fields that aren’t always shown as columns.

1. Select the transaction in the register.

2. Click Edit Details in the middle of the register row.

3. Add or edit details such as Memo and Tag, and open tabs like Splits and Attachments.

Checking accounts also include a Checks tab for printed checks. You can attach items like receipts (photos or PDFs) to a transaction, and you can also add receipts in the mobile app.

Example: You file a medical expense for reimbursement, so you add a Tag like “HSA,” add a Memo, and attach the PDF receipt in Attachments.

Save or undo changes

You don’t need to click Save to save a transaction. The app records the transaction when you press Enter, move to another task, or close the register.

Example: You type a transaction and then click another row; the app saves the entry without an extra step.

If you make a mistake, choose Edit > Undo (or press ⌘Z).

Scheduled transactions for bills and income

If you download transactions from your financial institution, you might rarely need to enter transactions manually. If you want help tracking upcoming bills and income, create scheduled transactions (bill and income reminders).

Scheduled transactions are repeating transactions you set up for items like rent, utilities, and paychecks. You specify when and how often each one occurs, and the app creates future instances automatically. The register shows only the next instance to avoid clutter, and the Stay on Top of Monthly Bills section of Overview lists upcoming scheduled transactions.

Enter a new bill or income reminder

Use these steps to create a scheduled transaction.

1. Select an account from the Accounts section of the sidebar.

2. Choose Transactions > New Transaction.

3. If necessary, Tab to the Date field.

4. Select the Scheduled checkbox.

5. Enter how frequently the transaction occurs, the dates on which it occurs, when it starts, and when it ends.

6. Click Add to add any additional conditions. For example, if it occurs on the first and third Friday of every month, add both rules.

7. Enter the rest of the information, including payee, categories, tags, and amount.

8. (Optional) Click Save.

After you schedule a transaction, the app enters it automatically in the register. Then you can print a check, write a check by hand, or make the payment using your financial institution’s website.

Example: Your rent is due on the 1st, so you create a monthly scheduled transaction that starts this month and repeats every month.

Create a scheduled transaction from an existing transaction

Use this method when you already have a past transaction you want to repeat going forward.

1. Select the existing transaction you want to schedule.

2. Click Schedule in the toolbar.

The new scheduled transaction starts with the same payee, amount, category, and tags as the original transaction. Update any values as needed, then press Enter, move to another task, or close the register to save.

Example: You paid your cable bill last month and want it to repeat, so you select that transaction and click Schedule instead of retyping the details.

Take action on scheduled transactions in the register

When you select a scheduled transaction in the register, you can act on it without opening a separate editor.

Use the scheduled transaction scarf (the mini-toolbar below the selected transaction) for common actions:

• Pay Online. Use this when you want to start an online payment from the scheduled item.
  Example: Your utility reminder is due tomorrow, so you select it and click Pay Online to initiate the payment.

• Mark as Paid. Use this when you already paid the bill and want the reminder marked complete.
  Example: You paid your credit card bill on your bank’s website, so you click Mark as Paid to close out that instance.

• Skip. Use this when you don’t need this instance, but you want to keep the schedule for the future.
  Example: You paused a subscription for one month, so you click Skip to ignore this month’s reminder.

• Edit Schedule. Use this when the due date or repeat pattern changes.
  Example: Your insurance now drafts on the 15th instead of the 1st, so you click Edit Schedule and update the schedule rule.

• Delete. Use this when you no longer need the scheduled transaction at all.
  Example: You canceled a service, so you click Delete to remove the reminder going forward.

Use the Scheduled Transaction status icon in the transaction row for status-focused actions:

• Mark as Paid. Marks the instance complete without changing details.
  Example: The amount is correct and you just want to complete the reminder, so you choose Mark as Paid.

• Edit and Mark as Paid. Lets you adjust the instance first, then complete it.
  Example: Your bill amount changed this month, so you choose Edit and Mark as Paid, update the amount, and then mark it complete.

Scheduled transactions and download matching

When a downloaded transaction matches a scheduled transaction instance, the scheduled transaction is marked as paid automatically.

For example, you might schedule an electricity bill for the first Friday of every month and pay it through your bank’s website. When the bank downloads a matching payment around the beginning of the month, the app marks that month’s scheduled transaction as paid.

Review the details of a match

If you want to confirm what matched, click the matched status icon in the register row. The Auto-matched transaction details window shows both the Quicken Transaction and the Downloaded Transaction so you can compare items like Date, Payee, and Amount.

Example: The payee name downloaded differently than usual, so you click the matched status icon to confirm the Amount and Date match what you expected.

Match transactions manually

If the app doesn’t recognize a match, you can match them manually by dragging one transaction onto the other.

Example: Your scheduled reminder says “Electricity,” but the downloaded payee is an abbreviated name, so you drag the downloaded transaction onto the scheduled one to force the match.

Mark a scheduled transaction as paid or deposited

When you mark a scheduled transaction as complete, the scheduled icon disappears and the app creates the next instance (if needed).

1. Select a scheduled transaction.

2. Do one of the following:

   • Control-click the transaction and choose Mark as Paid or Mark as Deposited.

   • Click Paid or Deposited in the toolbar.

   • Click the Scheduled Transaction status icon, then choose Mark as Paid.

   • Click the Scheduled Transaction status icon, then choose Edit and Mark as Paid to review or change details before marking it paid.

Example: Your paycheck reminder posts today, so you select it and choose Mark as Deposited to record the deposit and generate the next paycheck instance.