Enter a new trip in the Vehicle Mileage Tracker

The Vehicle Mileage Tracker in Quicken helps you log miles driven for business, medical, charitable, and rental property purposes. Tracking mileage is essential for small business owners, landlords, and self-employed individuals who need to document tax-deductible travel. Accurate mileage records support reimbursement, client billing, and IRS reporting.

You should use this feature to record:

• Travel for business meetings, deliveries, or client work (Schedule C)

• Trips to rental properties you own (Schedule E)

• Volunteer driving for charitable organizations (Schedule A)

• Travel for medical appointments (Schedule A)

• Other non-deductible or reimbursed miles you still want to track

Do not use this feature to track commuting between your home and a regular workplace—commuting is not tax-deductible. Also, Quicken does not verify IRS mileage thresholds or AGI limits. Always confirm eligibility with a tax professional before claiming deductions.

This feature is available only in Quicken Business & Personal.

Open the Vehicle Mileage Tracker

To get started:

1. Go to the Business tab.

2. Select Business Tools from the upper-right corner.

3. Choose Mileage Tracker.

If this is your first trip, the entry fields will be blank and ready for use. If you've already logged trips, select an empty row before entering a new one.

Enter trip details

Select New and complete the following fields:

• Trip dates – Enter the start and end date of the trip. You can use the calendar selector.

• Trip type – Choose the reason for the trip. Quicken assigns a tax category based on your selection:

  • Business – Schedule C

  • Charity – Schedule A

  • Medical – Schedule A

  • Rental Property – Schedule E

  • Unreimbursed Business – Schedule A

  • Other – For personal mileage or custom tracking; you can set your own rate

Only the Other type allows manual editing of the mileage rate.

• Mileage rate – Quicken displays the rate based on your trip type and the IRS schedule in your Rate table. If blank, you can enter a rate manually.

• Business name – Enter the name of the business related to the trip. Quicken uses this to link mileage to the correct taxpayer in the Tax Planner and Schedule C reports.

• Purpose – Enter the reason for the trip, such as “Client meeting” or “Site visit.” You can reuse previous purposes from the drop-down list.

• Start location – Enter the origin of the trip.

• Destination – Enter the destination (optional).

• Vehicle used – Select the vehicle used (optional). This is helpful if you track mileage for multiple vehicles.

• Parking and toll – Enter any additional costs (optional).

• Odometer readings or Miles traveled – Enter either:

  • Start and end odometer readings

  • Or the total miles traveled

You cannot enter both.

When finished, select Enter Trip to save the record.

Reuse a similar trip

If you regularly drive the same route—for example, a weekly client visit—you can copy a previous trip and modify only the details that change:

1. Right-click the trip in the list.

2. Choose Copy Trip.

3. Right-click again and choose Paste Trip, or use the Paste button.

4. Edit the date or other fields as needed.

5. Select Enter Trip to save.

This saves time and ensures consistency.

Notes

• When you enter your first trip, Quicken adds mileage categories to your Category List. These categories begin with _Mileage and are automatically linked to the correct tax line items. Do not edit or delete them.

• Mileage deductions for medical or charitable travel may only apply if your total expenses exceed a percentage of your adjusted gross income (AGI). Quicken does not verify IRS eligibility. Always check with a tax advisor before claiming deductions.