Applying Partial Payments

Partial payments let you record when a customer pays part of an invoice rather than the full amount.
Quicken Business & Personal automatically tracks these payments so you can clearly see what’s been paid and what’s still owed.

What Is a Partial Payment?

A partial payment is any payment that covers only part of an invoice total.

When you apply a partial payment, Quicken Business & Personal updates the invoice to show its status as Partial and keeps track of both the amount received and the balance remaining.

How to Apply a Partial Payment

To link a downloaded transaction (after deposit)

Use this method when the payment has already been deposited and appears in your bank feed.

1. Go to Invoices in the left-hand panel.

2. Find the invoice, click the three dots, and select Apply Payment → Link to Transaction.

3. Choose the matching transaction, click Next, confirm the details, and click Save.

🔄 This keeps your bank balance and invoice records in sync.

To create a payment for an invoice (before deposit)

Use this method when you’ve received a physical payment (cash or check) and want to record it before making the bank deposit.

1. Go to Invoices.

2. Find the invoice, click the three dots → Apply Payment → Create Transaction.

3. Enter the payment date, deposit account, and amount, then click Save.

📝 Tip: Best for recording single payments. For multiple payments in one deposit, use the bulk deposit method described below.

How Partial Payments Are Handled

When you apply a partial payment to an invoice with multiple line items, Quicken Business & Personal automatically divides the payment equally across all items on that invoice.

Each item receives a proportionate share of the payment to keep your reports accurate.

Example:
If an invoice totals $1,000 and includes two line items, a $500 partial payment applies $250 to each item.

When you run a Profit and Loss report, both items will appear separately—each showing the portion of the payment that applies to it, just like in your transaction list.

Tracking Progress

You can view payment progress directly in the Invoices list or the Client detail view.
Each new payment automatically reduces the remaining balance until the invoice status changes from Partial to Paid.

Tips

• Record each partial payment as it’s received. Quicken Business & Personal will maintain the running balance automatically.

• You can edit or delete a payment from the same invoice if needed.

• Use reports such as A/R Aging or Profit and Loss to view open and partially paid invoices.